How We Work – Your Seamless Journey Starts Here

At Cruise & Beyond, we believe extraordinary travel experiences begin long before your departure date. Our role is to take your vision — whether it’s a romantic Amalfi Coast escape, a bespoke African safari, or a curated luxury cruise — and turn it into a flawlessly executed journey.

We are not a big-box travel agency. We operate as your personal travel concierge, offering you tailored, detail-oriented service that removes stress, saves time, and maximizes the value of your trip. Every recommendation we make is based on firsthand expertise, vetted partners, and your individual preferences.

Our Client Onboarding Process

Initial Consultation: Complimentary consultation to understand your travel dreams, preferences, and priorities — destinations, style, budget, and must-have experiences.
Planning Fee Agreement: Before we begin, we require a signed Planning Fee Agreement. This ensures our time, expertise, and resources are dedicated exclusively to you. The fee is credited toward your trip upon booking, or compensates for the professional design work if you choose not to proceed.
Curated Itinerary Design: We craft a bespoke itinerary with luxury accommodations, transportation, curated activities, and exclusive amenities, leveraging our global partner network for VIP experiences.
Refinement & Approval: We review the itinerary together, making adjustments until it’s perfect.
Seamless Booking & Coordination: We handle all bookings and payments with vetted suppliers, delivering a consolidated travel package with documents, confirmations, and insider tips.
Pre-Departure Concierge Support: Assistance with last-minute details, reservations, packing tips, and travel advisories.
During Your Trip: We monitor your journey and provide support for changes or special requests — ensuring a smooth experience.
Post-Trip Follow-Up: We check in upon your return to hear your feedback and refine future travel experiences.

Why We Charge a Planning Fee

Crafting a luxury travel experience requires far more than booking flights and hotels. It’s a professional service that blends destination expertise, supplier relationships, logistical coordination, and personal attention.

Protects your investment of time and ensures your trip is designed by a professional with your best interests in mind.
Allows us to dedicate the necessary hours to research, itinerary building, and fine-tuning without rushing or using generic options.
Reflects the value of creating a journey that is uniquely yours — not an off-the-shelf package.

Just as you would expect to pay for the services of a private chef, interior designer, or event planner, a professional travel consultant delivers an elevated, detail-rich experience worth investing in.

At Cruise & Beyond, your journey begins with trust, expertise, and a shared commitment to excellence — from our first conversation to the moment you return home.

Planning Fee Agreement

Please complete this agreement before we begin planning. Your fee is credited toward your booking with Cruise & Beyond.

Client Information

Full Name (as on passport)

Email

Phone

Preferred Travel Dates

Select Planning Tier

Tier 1 — Essentials ($50)

Simple research for 1 destination
Up to 2 curated options (flights / hotel / cruise)
Basic itinerary suggestions
Email support & one revision round

Ideal for short getaways or straightforward plans.

Tier 2 — Signature ($100)

Detailed research (up to 2 destinations)
Custom itinerary (up to 3 options)
Excursions & private transfers quotes
Travel insurance guidance & concierge reservations

Best for multi-city trips or premium cruise/tour planning.

Tier 3 — Black Label ($200)

Full-service bespoke planning (complex or group travel)
Unlimited refinement rounds within planning window
Concierge services: dining, spa, guides, special access
On-trip concierge support (monitoring & assistance)

For complex, multi-destination or group itineraries.

Agreement Terms

The planning fee is due before research and itinerary design begin.
If you book through Cruise & Beyond, your planning fee is credited toward your trip (or refunded upon full payment, per invoice).
If you choose not to proceed with booking, the planning fee is non-refundable and compensates professional planning time.
If the trip is canceled after booking, the planning fee is forfeited; supplier policies apply to booked components.
Quotes are time-sensitive; to retain any fee credit, bookings should be confirmed within 30 days of proposal (unless noted otherwise).
Significant scope changes may require an upgraded tier or an additional fee (always discussed in advance).

Initials (acknowledgment)

Date

I have read and agree to the terms above, and authorize Cruise & Beyond to begin planning.

Notes / Special Requests (optional)

How did you hear about us? (optional)

Signature

Type your name to sign digitally. If you require a drawn signature box, we can embed a signature widget—just let us know.

Questions? Email cruiseandbeyond@gmail.com

For timely and secure processing, notify your agent that you are submitting one or both forms below

Credit Card Authorization Form Travel Insurance Form